Send a link

CONTENTS

This function is only available for the Advanced plan.
For the Standard plan, you can use this function by applying for and using the Drive option

You can share files and folders saved in Drive as links instead of sending them as attachments via email or message. 

You can enhance security with settings for the expiration period, access, and editing permission. You can make use of this function when sharing large files.


Folders
and files that are being shared via links are marked with  next to their names.
You cannot send links from Shared Drive folders with permissions set.

Send a link

Mobile

  1. Tap  of the file to share.
  2. Tap 'Send'.
  3. Tap 'Send as link'.
  4. Tap 'Send link' on the bottom of the screen. If needed, you can also change the link sharing settings.
  5. Select a target to send the link. Tap 'More' to select other message rooms.
    To select a contact, tap 'Contacts'. You can also select Mail or Note to attach the file link on the spot.
  6. Tap 'Confirm' to send the link.

PC Web

  1. Click  on the top.
  2. Hover your mouse over the file or folder to send as a link.
  3. Click .
  4. Select 'Send as link' and then click 'Share link' on the bottom.
  5. Click 'Copy link' to share the link as you want. You can change link sharing settings by clicking 'Change settings'.

Create shared links for all and company employees

Mobile

  1. Tap  of the file or folder you want to share.
  2. Tap 'Send'.
  3. Tap 'Send as link'.
  4. Tap 'Access Permission'.
  5. Tap 'Access by anyone' or 'Access by employees'.
  6. Tap 'Send link' on the bottom of the screen.
  7. Select a target to send the link. Tap 'More' to select other message rooms.
    To select a contact, tap 'Contacts'. You can also select Mail or Note to attach the file link on the spot.
  8. Tap 'Confirm' to send the link.

PC Web

  1. Click  on the top.
  2. Hover the mouse over a file or folder.
  3. Click .
  4. Select 'Share link', and click 'Share link' on the bottom.
  5. Check the newly created link, and click 'Change setting'.
  6. For the 'Access authority', you can select from 'Can be accessed by all people who received the link' or 'Can only be accessed by company employees'.
  7. Click 'OK'.
  8. Click 'Copy link' to share the link as you want.

Drive Explorer

  1. Right-click the file you want to share.
  2. Click 'LINE WORKS Drive > Share link'.
  3. Check the newly created link, and click 'Change setting'.
  4. Click 'Change setting' on the bottom.
  5. For the 'Access authority', you can select from 'Can be accessed by all people who received the link' or 'Can only be accessed by company employees'.
  6. Click 'OK'.
  7. Click 'Copy link' to share the link as you want.

You can copy and paste the link to share via email or message.

Share a link with a password

Mobile

  1. Tap  of the file or folder to share.
  2. Tap 'Send'.
  3. Tap 'Send as link'.
  4. Tap 'Access Permission'.
  5. Select 'Access with password'.
  6. Enter 4 to 16 characters using English alphabets, numbers, and special characters for the password.
  7. Tap 'Send link' on the bottom.
  8. Select a target to send the link. Tap 'More' to select other message rooms.
    To select a contact, tap 'Contacts'. You can also select Mail or Note to attach the file link on the spot.
  9. Tap 'Confirm' to send the link.

PC Web

  1. Click  on the top.
  2. Hover the mouse over a file or folder.
  3. Click .
  4. Select 'Share link', and click 'Share link' on the bottom.
  5. Check the newly created link, and click 'Change setting'.
  6. Select 'Can only be accessed by those who know the password' for the 'Access authority'.
  7. Enter 4 to 16 characters using English alphabets, numbers, and special characters for the password.
  8. Click 'OK'.
  9. Click 'Copy link' to share the link as you want.

Drive Explorer

  1. Right-click the file you want to share.
  2. Click 'LINE WORKS Drive > Share link'.
  3. Check the newly created link, and click 'Change setting'.
  4. Click 'Change setting' on the bottom.
  5. Select 'Can only be accessed by those who know the password' for the 'Access authority'.
  6. Enter 4 to 16 characters using English alphabets, numbers, and special characters for the password.
  7. Click 'OK'.
  8. Click 'Copy link' to share the link as you want.

Share a link with OTP (One-time password)

You can create a shared link that can only be accessed after entering the OTP verification numbers. 

Users who received a shared link can access the link after verifying with OTP via email. 

Use this function to share the link safely with those who are not from the same company.

Mobile

  1. Tap  of the file or folder to share.
  2. Tap 'Send'.
  3. Tap 'Send as link'.
  4. Tap 'Access Permission'.
  5. Tap 'Access with OTP' and then 'Yes'.
  6. Tap  and enter the email addresses of the members to share the link with. Then, tap at the top right.
    To 'Enhance security', tap 'Use' if you want to allow access only from the initially authorized browser.
  7. Tap 'Confirm' to send the folder link.

PC Web

  1. Click  on the top.
  2. Hover the mouse over a file or folder.
  3. Click .
  4. Select 'Share secured link'.
  5. Click 'Share link' on the bottom.
  6. Select the 'Access authority'. Select 'Accessible only from the initially authorized browser' if you want to allow access only from the initially authorized browser.
  7. Select the 'User Authority'.
  8. For the 'Designate a person who can access the link', enter the email addresses of the members you want to share the link with. Then, click 'Add'.
  9. Click 'OK'.

Copy and send a link

You can copy the link of the files and folders you shared as a link previously and send it via email or message.

If you have selected 'Access with OTP', you cannot copy the link.

Mobile

  1. Tap  next to the folder or file you want to send.
  2. Tap 'Send'.
  3. Tap 'Send as link'.
  4. Tap 'Copy link' on the bottom.
  5. Send the link by pasting it into an email or message.

PC Web

  1. Click  on the top.
  2. Hover the mouse over a file or folder.
  3. Click .
  4. Click 'Copy link' to attach the link to a message. To send via email, enter the email addresses below 'Send this link via email' and then click 'Add'. Click 'Send' to send the email.

Drive Explorer

  1. Right-click the file to share.
  2. Click 'LINE WORKS Drive > Copy link' or 'Send via email'.
  3. Send the link by pasting it into an email or message.
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