Compare My Drive and Shared Folders

CONTENTS

The following are the differences in Shared Drive, Team/Group Folder, My Drive, and Shared Folder.
Icon for each folder is displayed as below:

Shared Drive

This function is only available for the Advanced plan.
For the Standard plan, you can use this function by applying for and using the Drive option.

Shared Drive is a space for collaboration; you can store and share all company knowledge/business data.

The Drive service administrator can create and manage Shared Drive and specify the sharing scope according to the purpose.

  • Only the domain members set by the Drive service administrator can access.
  • Folder Masters can enhance security with permission setting (Edit, Read, or Access) by folder level.
  • Can be set to private if necessary for archiving purposes.
  • Used capacity is deducted from shared storage capacity.
  • Displayed as .

Note

Team/Group Folder

The Team/Group Folder can be used by members of the team added in the organizational chart or members of a group created for each project.

To use the Team/Group Folder, the leader of a team added in the Admin or the Group Master of an added group must enable the Folder feature.

Note

My Drive

This function is only available for the Advanced plan.
For the Standard plan, you can use this function by applying for and using the Drive option.

My Drive is a personal space provided to all members. However, My Drive may not be available depending on the Admin setting.

  • Only the owner can access.
  • Users can share the folders to other users.
  • Used capacity is deducted from the shared storage capacity.
  • Displayed as on mobile, and as on the PC web.

Note

Shared Folder

This function is only available for the Advanced plan.
For the Standard plan, you can use this function by applying for and using the Drive option.

Shared Folder is a folder shared by a member who uses My Drive with another member. When you share a folder, the owner of the folder becomes the master of that folder.

  • Can only be accessed by the owner of My Drive and the members that the owner shared the folder to.
  • Displayed as 'Sharing folders' to the folder owner and as 'Folder Shared' to the members that the owner shared the folder to.
  • The master of the folder in sharing can change the authority (permission to edit or read) of the members that the folder was shared.
  • Used capacity is deducted from the shared storage capacity.
  • Displayed as .

Note

  • Link Sharing: To share files and folders as links, the administrator must allow Drive's link sharing function in Admin. Also, the user must have editing permission for a Shared Folder.
  • Moving files and folders: Files and folders in a Shared Folder can only be moved within the same Shared Folder by users with the editing permission.
  • Delete files and folders: Deleted files and folders are moved to the Shared Folder owner's My Drive Trash.

Icons for permissions and statuses

In Drive, you can check the differences in permission and status with the folder icon.

Location Permission and status Icon
Shared Drive,
Team/Group Folder
Without set permission
With permission to edit
With permission to read
Without permission to edit
(Only applies to Shared Drive)
My Drive
Without set permission
Shared with others
Shared Folder >
Folder shared to me
With permission to edit
With permission to read

The following are the tasks you can perform per each folder permission.

However, folders with permissions set on Shared Drives are restricted from moving and link sharing even with the permission to edit.

Task you can perform for each permission:

  • Permission to edit: Upload, download, edit, copy, move, share and delete files and folders
  • Permission to read: File download and copy
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