Shared Drive

This function is only available for the Advanced plan.
For the Standard plan, you can use this function by applying for and using the Drive option.

Shared Drive is a space for collaboration; you can store and share all company knowledge/business data.

The Drive service administrator can create and manage Shared Drive and specify the sharing scope according to the purpose.

• Only the domain members set by the Drive service administrator can access.
• Folder Masters can enhance security with permission setting (Edit, Read, or Access) by folder level.
• Can be set to private if necessary for archiving purposes.
• Used capacity is deducted from shared storage capacity.
• Displayed as .

Note

• Link Sharing: To share files and folders as links, the administrator must allow Drive's link sharing function in Admin, and also link sharing in each of the Shared Drives.
• Moving files and folders: Files and folders on a Shared Drive can only be moved within the same Shared Drive.
• Delete files and folders: Deleted files and folders are moved to the Trash in Shared Drive.

Message Room Folder

Message Room Folder is a space that can be used by members of message room with multiple participants or Team/Group Message Room.

Depending on the Admin settings, the Folder feature may be restricted and the Team/Group Folder must be enabled by the administrator or Group Master specified by the administrator.

Message Room Folder is a shared space in message rooms where multiple people participate, including Team/Group Message Rooms.

However, Team/Group Folder must be enabled by the team leader or Group Master designated by the administrator. The use may be restricted depending on the administrator settings.

• Only message room members can use each message room folder.
• The team leader or the Group Master can set the authority (permission to access, edit or read) for each folder.
• Used capacity is deducted from shared storage capacity.
• Available in Free and Standard plans as the folders in Message.
• You can use the message room folder in Drive by setting to view in Drive.
• Displayed as .

Note

• Link Sharing: To share files and folders as links, the administrator must allow Message Room Folder's link sharing function in Admin. All members in General Message Room folders, and the team leader or Group Master in Team/Group folders can set whether to use link sharing.
• Moving files and folders: Files and folders can only be moved within the same Message Room Folder.
• Delete files and folders: Deleted files and folders are moved to the Trash in Message Room Folder.

My Drive

This function is only available for the Advanced plan.
For the Standard plan, you can use this function by applying for and using the Drive option.

My Drive is a personal space provided to all members. However, My Drive may not be available depending on the Admin setting.

• Only the owner can access.
• Users can share the folders to other users.
• Used capacity is deducted from the shared storage capacity.
• Displayed as on mobile, and as on the PC web.

Note

• Link Sharing: To share files and folders as links, the administrator must allow Drive's link sharing function in Admin.
• Moving files and folders: Files and folders can only be moved within My Drive.
• Delete files and folders: Deleted files and folders are moved to the Trash in My Drive.

Shared Folder

This function is only available for the Advanced plan.
For the Standard plan, you can use this function by applying for and using the Drive option.

Shared Folder is a folder shared by a member who uses My Drive with another member. When you share a folder, the owner of the folder becomes the master of that folder.

• Can only be accessed by the owner of My Drive and the members that the owner shared the folder to.
• Displayed as 'Sharing folders' to the folder owner and as 'Folder Shared' to the members that the owner shared the folder to.
• The master of the folder in sharing can change the authority (permission to edit or read) of the members that the folder was shared.
• Used capacity is deducted from the shared storage capacity.
• Displayed as .

Note

• Link Sharing: To share files and folders as links, the administrator must allow Drive's link sharing function in Admin. Also, the user must have editing permission for a Shared Folder.
• Moving files and folders: Files and folders in a Shared Folder can only be moved within the same Shared Folder by users with the editing permission.
• Delete files and folders: Deleted files and folders are moved to the Shared Folder owner's My Drive Trash.

Icons for permissions and statuses

In Drive, you can check the differences in permission and status with the folder icon.

Location	Permission and status	Icon
Shared Drive, Team/Group Folder	Without set permission
	With permission to edit
	With permission to read
	Without permission to edit
My Drive	Without set permission
	Shared with others
Shared Folder > Folder shared to me	With permission to edit
	With permission to read

The following are the tasks you can perform per each folder permission.

However, folders with permissions set on Shared Drives are restricted from moving and link sharing even with the permission to edit.

Task you can perform for each permission:

• Permission to edit: Upload, download, edit, copy, move, share and delete files and folders
• Permission to read: File download and copy