Form settings

You can select the form period, target respondents, and whether to display the form results to respondents.

You can start making changes to the form settings by pressing 'Set form' on the bottom in Edit Form.

Form period

You can set the period for which the respondents can respond to the form. Respondents cannot respond to the form after the set period.

By default, the form period is set as 1 week from the date of sending the form.

However, you can always specify the start and end dates you want.

Mobile

  1. Tap 'Form Period' under 'Set form period' in 'Set form'.
  2. Tap 'Set manually' in 'Form Period' and tap .
  3. Select the start and end dates you want in 'Set form period'.

PC Web

  1. Click 'Form Period' under 'Set form period' in 'Set form'.
  2. Click 'Set manually' in 'Form Period' and click .
  3. Select the start and end dates you want in 'Form Period'.

Form recipients

You set all members or specific members as form recipients.

Allow all members to respond to the form

Mobile

  1. Tap 'All' for the 'Form recipients' in 'Set form recipients' of 'Set form'.

PC Web

  1. Click 'All' for the 'Form recipients' in 'Set form recipients' of 'Set form'.

'All' members are set as form recipients by default.

Allow specific members to respond to the form

You can set specific teams or members as form recipients. Members other than those selected as form recipients will not be able to respond to the form.

Mobile

  1. Tap 'Member' from the 'Form recipients' under 'Set form recipients' of 'Set form'.
  2. Tap 'Select members'.
  3. Find or search for an organization name or member's name in contacts.
  4. Select the member or organization you want, and tap 'OK'.
    If you want to exclude a member from the selected form recipients, tap in the 'Check recipients' screen.
  5.  Tap   to complete the setting change.

PC Web

  1. Click 'Member' from the 'Form recipients' under 'Set form recipients' of 'Set form'.
  2. Click 'Select members'.
  3. You can search for a contact with the organization or member's name, or by attaching a file in .cvs, .xls, or .xlsx format to designate form respondents.
    • When searching for a contact: Click the member or organization name and then click 'OK'.
    • When attaching a file: In the first column of the file, enter the IDs of form respondents or organization mailing list. The given members or organization will be automatically selected.
  4. To exclude a specific member from the form respondents, click
  5.  Click   to complete the setting change.

Allow external users to respond to the form

For external use forms, select the form recipients as the LINE users or LINE WORKS users from other companies.

Mobile

  1. Tap 'LINE user' or 'Different Company' of the 'External' under 'Set form recipients'.
  2. Tap 'Select members'.
  3. Search for members’ names or organization names.
  4. Select the member or organization you want, and tap 'OK'.
    If you want to exclude a member from the selected form recipients, tap in Select members screen.
  5. Tap  to complete the setting change.

PC Web

  1. Click 'LINE user' or 'Different Company' of the 'External' under 'Set form recipients'.
  2. Click 'Select members'.
  3. Search for members’ names or organization names.
  4. Select the member or organization you want, and click 'OK'.
    If you want to exclude a member from the selected form recipients, click in Select members page.
  5. Click  to complete the setting change.

Hide or show the names of respondents

You can set whether to hide or show the names of the respondents.

  • Show Name: The form result shows information on the respondents and their responses respectively.
  • Hide Name: The form result does not show information on the respondents.

Tap 'Show Name' or 'Hide Name' in 'Respondent Info' of 'Set form' to show or hide respondents' information.

Once you proceed with the form with the respondents' names hidden, you cannot show their names after.

Multiple responses

You can set whether to allow the respondents to submit multiple responses.

You can allow multiple responses for forms on proposals, public contests, or ideas.

You can turn on or off 'Allow multiple responses' in 'Set form'.

For forms that allow multiple responses, each respondent can respond to each form up to 999 times.

Share form results with respondents

You can set whether to allow the respondents to view the form results after submitting.

Turn on 'Share results to respondents' in 'Set form', and you can select between 'Summary' and 'Details' for the scope to share.

  • Summary: The respondents can view only the summarized results of the form.
  • Details: The respondents can view the detailed results of the form. You can check the respondents for each item. However, you can only use 'Share detailed results with respondents' for internal forms.

For forms that share the results with the respondents, the respondents can press 'Results' to check the results after submitting their responses.

Allow respondents to change their responses

You can set whether to allow the respondents to change the responses they have already submitted.
You can turn on or off 'Allow edit response' in 'Set form'.

Form creator name setting

Set the name of the form creator to show to form respondents. You can choose to display the organization, team, or group name instead of your name.

  • Default: Display the form creator's name and department. However, the company name will be displayed for external forms.
  • Organization name: Display the form creator's organization or company name.
  • Team/Group name: Display the form creator's team or group name.
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