My status settings

CONTENTS

This function is only available for the Standard and Advanced plans.

Status

You can select the status to display on your profile.
When you select a status, the status icon will appear on an organizational chart, your profile, and the member list in a message room.

However, you can only select your status if the administrator has enabled the use of the status display.

There are four types of default statuses that users can select.

In addition to the below, administrators can add statuses the company needs.

Busy
Set your status as 'Busy' when you want to focus on your work.
Away
Set your status as 'Away' when you are away for a while or when you are unable to respond to messages temporarily.
Offline
Set your status as 'Off work' when your working hours have ended.
Absent
Set your status as 'Absent' if you are absent for reasons such as vacation, business trip, training, sick leave, or leave of absence.

However, there are three types of statuses that are automatically displayed in My Profile regardless of user settings.

Leave of absence
This icon is automatically displayed if the administrator has changed the member's status to on leave.
In an event
If an event is scheduled in the user's LINE WORKS Calendar and is in sync, this icon is displayed automatically during the time of the event.
Pending
This icon is automatically displayed if the member has not yet logged in with the account information received after the administrator has added the member.

Status settings

If you set your status, others can easily check your current status.
Your status information is displayed in the following areas:

  • Profile
  • List of message rooms (only in 1:1 message rooms)
  • On the top of 1:1 message rooms
  • General Message Rooms > lists of members currently exchanging messages, members who have not read the messages, and members to mention
  • List of company members
  • List of VIPs

Mobile

  1. Tap ‘Home’ on the bottom.
    Or tap your profile photo on the top right or  to open your profile.
  2. Tap 'Set Status' or your current status.
  3. Select a status on the status setting screen.
  4. Tap 'Save' on the top right.

PC Web

  1. Click your profile photo on the top right.
  2. Click 'Status' from the menu.
  3. Select a status on the status page.
  4. Click 'Save'.

PC App

  1. Click your profile photo on the bottom left.
  2. Hover the mouse over 'Status' and then select a status.

Status message settings

You can also leave a status message when selecting your status.

When you enter a status message, others can see the status message you have left on your profile.

Mobile

  1. Tap ‘Home’ on the bottom.
    Or tap your profile photo on the top right or  to open your profile.
  2. Tap 'Set Status' or your current status.
  3. Select a status on the status setting screen.
  4. Enter a status message in the status message entry field.
    You can enter up to 50 characters for the status message.
  5. Tap 'Save' on the top right.

PC Web

  1. Click your profile image on the top right.
  2. Click 'Status'.
  3. Select a status on the status page.
  4. Enter a status message in the status message entry field.
    You can enter up to 50 characters for the status message.
  5. Click 'Save'.

PC App

  1. Click your profile image on the bottom left.
  2. Hover the mouse over 'Status' and then click 'Advanced'.
  3. Select a status on the Status window.
  4. Enter a status message in the status message entry field.
    You can enter up to 50 characters for the status message.
  5. Click 'Apply'.

Advanced status options

When setting up status, you can select the period or schedule for later in 'Detailed Options'. When the status period is selected, your status will be displayed on your profile and organizational chart during the period. Also, the display will automatically disappear after the set period. In case you receive an email during your absence, you can save a message as an automatic email reply to the sender.

Mobile

  1. Tap ‘Home’ on the bottom.
    Or tap your profile photo on the top right or  to open your profile.
  2. Tap 'Set Status' or your current status.
  3. Select a status on the status setting screen.
  4. Tap 'Detailed Options'.
  5. Tap 'Set Period' and then select one among 'Not Set', '1 hour', '2 hours', '4 hours', 'Until today', or 'Custom'. When you select 'Custom', you can additionally select the start time and end time.
  6. Tap 'Save'.

PC Web

  1. Click your profile photo on the top right.
  2. Click 'Status'.
  3. Select a status on the status page.
  4. Click 'Detailed options'.
  5. Click 'Set Period' and then select one among 'Not set', '1 hour', '2 hours', '4 hours', 'Until today', or 'Custom'. When you select 'Custom', you can additionally select the start time and end time.
  6. Click 'Save'.

PC App

  1. Click your profile image on the bottom left.
  2. Hover the mouse over 'Status' and then click 'Advanced'.
  3. Select status and then click 'Advanced'.
  4. Click 'Set Period' and then select one among 'Not set', '1 hour', '2 hours', '4 hours', 'Until today', or 'Custom'. When you select 'Custom', you can additionally select the start time and end time.
  5. Click 'Apply'.

Automatic email reply setting

If you are using the Mail services, you can set to send automatic replies to emails received during the set status period.

Mobile

  1. Tap ‘Home’ on the bottom.
    Or tap your profile photo on the top right or  to open your profile.
  2. Tap 'Set Status' or your current status.
  3. Select a status on the status setting screen.
  4. Tap 'Detailed Options'.
  5. Turn on 'Reply to company email' or 'Reply to external email' under 'Set up Auto-Reply'.
  6. Select between 'Reply to all' or 'Reply when I'm one of the recipients (to)'.
  7. Type your message for the automatic reply, and tap 'Save’.
    You can enter up to 300 characters for the automatic reply.

PC Web

  1. Click your profile photo on the top right.
  2. Click 'Status'.
  3. Select a status on the status page.
  4. Click 'Detailed options'.
  5. Turn on 'Reply to Company Email' or 'Reply to External Email' under 'Set-up Auto-Reply'.
  6. Select between 'Reply to All' or 'Reply when I'm one of the recipients'.
  7. Type your message for the automatic reply, and click 'Save’.
    You can enter up to 300 characters for the automatic reply.

PC App

  1. Click your profile image on the bottom left.
  2. Hover the mouse over 'Status' and then click 'Advanced'.
  3. Select status and then click 'Advanced'.
  4. Turn on 'Reply to Company Email' or 'Reply to External Email' under 'Set up Auto-Reply'.
  5. Select between 'Reply to All' or 'Reply when I'm one of the recipients (to)'.
  6. Type your message for the automatic reply, and click 'Apply’.
    You can enter up to 300 characters for the automatic reply.

Import previous automatic reply

You can import the contents from the previous automatic reply that you have used before.

Mobile

  1. Tap ‘Home’ on the bottom.
    Or tap your profile photo on the top right or  to open your profile.
  2. Tap 'Set Status' or your current status.
  3. Select a status on the status setting screen.
  4. Tap 'Detailed Options'.
  5. Turn on 'Reply to company email' or 'Reply to external email' under 'Set up Auto-Reply' to import the recent automatic reply.

PC Web

  1. Click your profile photo on the top right.
  2. Click 'Status'.
  3. Select a status on the status page.
  4. Click 'Detailed options'.
  5. Turn on 'Reply to Company Email' or 'Reply to External Email' under 'Set-up Auto-Reply' to import the recent automatic reply.

PC App

  1. Click your profile image on the bottom left.
  2. Hover the mouse over 'Status' and then click 'Advanced'.
  3. Select status and then click 'Advanced'.
  4. Turn on 'Reply to Company Email' or 'Reply to External Email' under 'Set up Auto-Reply' to import the recent automatic reply.

Remove status

When your current status is set, you can remove the status anytime.

Mobile

  1. Tap ‘Home’ on the bottom.
    Or tap your profile photo on the top right or  to open your profile.
  2. Tap 'Set Status' or your current status.
  3. Select 'Not Set' on the Set status screen.
  4. Tap 'Save' on the top right.

PC Web

  1. Click your profile photo on the top right.
  2. Click 'Status'.
  3. Select 'Not Set' on the Status page.
  4. Click 'Save'.

PC App

  1. Click your profile photo on the bottom left.
  2. Hover the mouse over 'Status' and then click 'Not set'.

Scheduled status

You can schedule your status by selecting the period.

When you schedule future status, you will see a 'Reserved' section on the bottom of the status setting screen.
However, if you schedule status for the future while your current status is set, your current status will change to 'Not Set'.

Mobile

  1. Tap ‘Home’ on the bottom.
    Or tap your profile photo on the top right or  to open your profile.
  2. Tap 'Set Status' or your current status.
  3. On the Set status screen, select status.
  4. Tap 'Detailed Options' and select 'Custom' for 'Set Period'.
  5. Select the start date and time for 'Set Period' that is later than the present time.
  6. Tap 'Save' on the top right.

PC Web

  1. Click your profile photo on the top right.
  2. Click 'Status'.
  3. Select a status on the status page.
  4. Click 'Detailed options' and select 'Custom' for 'Set Period'.
  5. Select the start date and time for 'Set Period' that is later than the present time.
  6. Click 'Save'.

PC App

  1. Click your profile photo on the bottom left.
  2. Hover the mouse over 'Status'.
  3. Select a status on the status screen.
  4. Click 'Advanced' and select 'Custom' for 'Set Period'.
  5. Select the start date and time for 'Set Period' that is later than the present time.
  6. Click 'Apply'.

Edit scheduled status

You can change the type, period, status message, and settings for automatic reply at 'Reserved'.

Mobile

  1. Tap ‘Home’ on the bottom.
    Or tap your profile photo on the top right or  to open your profile.
  2. Tap 'Set Status' or your current status.
  3. On the bottom of the Set status screen, tap the status below 'Reserved'.
  4. On the Reserved screen, make changes such as type, period, status message, and settings for automatic reply.
  5. Tap 'Save' on the top right.

PC Web

  1. Click your profile photo on the top right.
  2. Click 'Status'.
  3. Click 'Edit' under 'Scheduled' at the bottom of the status settings screen.
  4. Edit type, period, status message, and settings for automatic reply.
  5. Click 'Save'.

PC App

  1. Click your profile photo on the bottom left.
  2. Hover the mouse over 'Status' and then click 'Advanced'.
  3. Click 'Edit' under 'Scheduled' at the bottom of the status settings window.
  4. Edit type, period, status message, and settings for automatic reply.
  5. Click 'Apply'.

Delete scheduled status

You can cancel your scheduled status at Reserved.

Mobile

  1. Tap ‘Home’ on the bottom.
    Or tap your profile photo on the top right or  to open your profile.
  2. Tap 'Set Status' or your current status.
  3. On the bottom of the Set status screen, tap the status below 'Reserved'.
  4. Tap 'Cancel' on the Reserved screen.

PC Web

  1. Click your profile photo on the top right.
  2. Click 'Status'.
  3. Click 'Delete' under 'Scheduled' at the bottom of the status settings screen.

PC App

  1. Click your profile photo on the bottom left.
  2. Hover the mouse over 'Status' and then click 'Advanced'.
  3. Click 'Delete' under 'Scheduled' at the bottom of the status settings window.
  4. Click 'Apply'.

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