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Mail signature and footer

Mail common signature

When members set up an email signature, they can choose to use a common signature template created by the administrator.
The administrator can create up to 5 common signature templates.

Add common signatures

Add a new common signature.

The added common signature template automatically becomes available to use. However, you can set not to display the template to members.

PC Web

  1. Select ‘Service’ from the left to expand the menu and press ‘Mail’ to access the page. 
  2. Press ‘Signature’ on the top.
  3. Press ‘Add’.
  4. From the common signatures list, select ‘Disabled’ for the template you do not want to use as a common signature template.
    In the ‘Create signature’ window, the information from the member information is linked and displayed.

    • Signature name: Enter the name of the template you are adding. (Maximum of 10 characters)
    • Signature style: Depending on the style, you can choose from default, card, horizontal, and free. If you have a webmail signature created previously, you can copy the HTML code of the signature and paste it into a freestyle  editor (HTML mode) to use.
    • Name: Names entered in multiple languages can be displayed in the signature.
    • Company address: Enter the company address in which members include in the signature. (Maximum of 10)
    • Additional comment: You can enter the text to display at the bottom of the signature template. (Company’s slogan, etc.)
    • Logo image: You can add up to 5 logo images to your signature template by uploading the file or entering the image URL. (Excluding the Free style)
    • Available image size: Only files of 195 pixels or less in width and height, and 300KB or less can be uploaded. (Recommended size is 117 x 15 pixels)
    • LINE WORKS QR: Members who have the authority to connect with external users can include a link or QR code in the signature; this helps the email recipient to add a member as a contact at ease.
    • Copy: Copy the HTML code of the template created in the clipboard.
    • Preview: After editing, press ‘Preview’ to immediately check the edited contents.
  5. Press ‘Save’ on the bottom to add the template to the common signature list.

Enable or disable common signature

You can choose to provide the common signature templates you uploaded to members.

PC Web

  1. Select ‘Service’ from the left to expand the menu and press ‘Mail’ to access the page.
  2. Press ‘Signature’ on the top.
  3. Turn on the toggle button right to the common signature template of the ‘Common Signature’ to use.
  4. At the top right, press ‘Save’ to apply changes.

Edit common signatures

Edit the created common signature templates.

PC Web

  1. Select ‘Service’ from the left to expand the menu and press ‘Mail’ to access the page. On mobile, tap the button to access the menus.
  2. Press ‘Signature’ on the top.
  3. In the ‘Common Signature’ list, press ‘Edit’ right to the signature template and edit the contents.

Delete common signatures

Delete a common signature template.

PC Web

  1. Select ‘Service’ from the left to expand the menu and press ‘Mail’ to access the page. 
  2. Press ‘Signature’ on the top.
  3. In the ‘Common Signature’ list, press ‘Delete’ right to the signature template to complete.

Footer

Footer is texts that are fixed and displayed at the bottom of the email. You can use it to display a company’s slogan or regulations.

If a footer is set, all the emails sent from the PC Web have footer texts at the bottom of the email content.

The footer is not displayed on the compose window and can be viewed in the preview or the sent mailbox after sending an email.

However, the footer is not displayed if an email is sent as a reply, resend, or forward.

Add or edit footer

Add or edit the contents of a footer that will be on an email sent from the PC Web.

You can enter up to 1,000 bytes for the footer content.

PC Web

  1. Select ‘Service’ from the left to expand the menu and press ‘Mail’ to access the page.
  2. Press ‘Signature’ on the top.
  3. Press ‘Add’ from the ‘Footer’ section.
  4. Enter the contents to use as the footer.
    Press ‘Preview’ to see how the footer appears.
  5. Press ‘Save’ at the bottom and to apply changes.
  6. If there are footers uploaded previously, you can edit the content of the existing footer by selecting ‘Edit’ to the right of the footer field.

Footer use status

You can set whether to use the uploaded footer.

PC Web

  1. Select ‘Service’ from the left to expand the menu and press ‘Mail’ to access the page.
  2. Press ‘Signature’ on the top.
  3. Select whether to use the footer on the ‘Footer’ section.
  4. At the top right, press ‘Save’ to complete.

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