Resource management

CONTENTS

You can register and manage resources such as conference rooms and video conference equipment.

Registered resources can be reserved when members are adding a new event.

Add resources

You can add resources by selecting the category to include the resource.

To add a resource, the category to contain it must be selected.

  1. Select ‘Service’ from the left to expand the menu and press ‘Calendar’ to access the page. On mobile, tap the button to access the menus. 
  2. Press the ‘Resource’ on the top.
  3. On the right, press the ‘Add facility’.
  4. Enter the category, facility type, facility name, company user, and set the enable field to on.
    • Category: Select the category to include the facility and other resources. Press contents in the category list to view the full list of categories.
    • Facility type: You can select between the conference room and others. You can only select the facility type when adding and cannot edit after registering.
    • Capacity: Only available if the facility type is a ‘Conference room’. By entering the number of people, members can use it as reference information when booking a conference room.
    • Facility name: Enter the name of the resource. If there is a multilingual resource name, you can select a language and enter it.
    • Description: Enter a description of the resource.
    • Enable: If on, the members can view it on the resource reservation list when adding a schedule.
  5. At the top right, press ‘Save’ to register a resource.

Edit resource information

You can check and edit the resource information.

  1. Select ‘Service’ from the left to expand the menu and press ‘Calendar’ to access the page. On mobile, tap the button to access the menus. 
  2. Press the ‘Resource’ on the top.
  3. Press the category that has the resource you want to edit and then the resource.
  4. On the right, press ‘Edit’.
  5. Select and edit the information you want.
  6. On the right, press ‘Save’ to apply changes in the resource information.

Delete resources

You can delete the registered resources.

Members who made a reservation to a deleted resource will receive notifications. Only the resource reservation, not the schedule, will be canceled.

  1. Select ‘Service’ from the left to expand the menu and press ‘Calendar’ to access the page. On mobile, tap the button to access the menus. 
  2. Press the ‘Resource’ on the top.
  3. Press of the resource you want to delete.
  4. Press the ‘Delete’ on the top.
  5. Press ‘OK’ to finish deleting the resource.

Manage resource reservations

You can check and cancel the resource reservation.

Deleting a resource reservation does not delete the schedule itself.

PC Web

  1. Select ‘Service’ from the left to expand the menu and press ‘Calendar’ to access the page. 
  2. Press the ‘Resource’ on the top.
  3. Press the category that contains the resource you want to manage reservations and then the ‘Manage reservations’.
  4. Check the reservation status such as title, reservation date, and time by dates.
  5. For the reservation that needs canceling, press and then ‘Delete’.

Manage categories

By adding a category, you can group multiple resources.

You can move and delete categories, or create subcategories.

Add categories

Mobile

  1. At the top right of the Admin page, press .
  2. Press ‘Service’.
  3. Press ‘Calendar’ to access the ‘Resource’ page.
  4. At the top left, press to access the category lists.
  5. Press ‘+ Add category’.
  6. Enter the name of a category.  If there is a category name in multi-languages, you can select a language to enter.
  7. At the top right, press ‘Save’.

PC Web

  1. Select ‘Service’ from the left to expand the menu and press ‘Calendar’ to access the page.
  2. Press ‘Resource’ on the top.
  3. Press ‘+ Add category’ on the top left of the category list.
  4. Enter the name of the category.
    If there is a category name in multi-languages, you can select a language to enter.
  5. Press ‘Save’ on the bottom right.

Edit categories

You can edit the registered category name. The same category names can be used multiple times.

Mobile

  1. At the top right of the Admin page, press .
  2. Press ‘Service’.
  3. Press ‘Calendar’ to access the ‘Resource’ page.
  4. At the top right, pressand then ‘Edit’.
  5. Edit the category name. If there is a category name in multi-languages, you can select a language to edit.
  6. At the top right, press ‘Save’.

PC Web

  1. Select ‘Service’ from the left to expand the menu and press ‘Calendar’ to access the page.
  2. Press ‘Resource’ on the top.
  3. Hover over to the category you want to edit from the category list on the left.
  4. Pressright to the category name and then ‘Edit’.
  5. Edit the category name. If there is a category name in multi-languages, you can select to edit.
  6. Press ‘Save’ on the bottom right.

Move categories

You can move categories in the category list.

Mobile

  1. Press on the top left of the Admin screen.
  2. Press ‘Service’.
  3. Press ‘Calendar’ and access the ‘Resource’ page.
  4. Press on the top left to access the category list.
  5. Drag and drop to the location of the category list you want.

PC Web

  1. Select ‘Service’ from the left to expand the menu and press ‘Calendar’ to access the page.
  2. Press ‘Resource’.
  3. Drag and drop the category to the location you want from the category list on the right.

Delete categories

You can delete a registered category. To delete a category, all subcategories and resources included must be deleted or moved.

Mobile

  1. Press on the top left of the Admin screen.
  2. Press ‘Service’.
  3. Press ‘Calendar’ and access the ‘Resource’ page.
  4. Press on the top left to access the category list.
  5. Presson the top right and then ‘Delete’.
  6. Press ‘OK’ to delete.

PC Web

  1. Select ‘Service’ from the left to expand the menu and press ‘Calendar’ to access the page.
  2. Press ‘Resource’.
  3. Drag and drop the category to the location you want from the category list on the right.
  4. Pressright to the category name and ‘Delete’.
  5. Press ‘OK’ to delete.

RELATED CONTENTS

Was this article helpful?
  • Yes
  • No
Sorry about that! Please tell us why
  • The information provided in the guide is wrong.
  • The information is difficult to understand.
  • There is insufficient information on specific devices. (e.g. There is no explanation on Mobile.)
  • Other

How can we make it better?

Thank you for your feedback!